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Getting started with Microsoft Office Word: Week Three

This four week course introduces the user to the Word program in the Microsoft Office suite, and through hands-on activities shows the use of various features of formatting and common word processing skills.

Review/Practice

Create a resume using last week’s Exercise 2 guidelines, and any of the draft files in the Week 2 folder (Charlie Baker or Elizabeth Warren).  Or create your own or a friend’s resume instead. 

Challenge: Use the same format, but create a resume for George Washington 

Create a Cover Letter

Create a cover letter using handout as example

You are “Jane Doe” and are writing a cover letter to submit a resume to the CPL Construction Company Ltd. 

  1. Open a new blank word document 

  1. Save As 

  • Location: Desktop 

  • Filename:  Cover Letter 

  1. Change to Custom Margins, 1.1” for top, bottom, right, and left (Layout/Page Setup/Margins) 

  1. Enter date as October 1, 2016  

  1. Select Undo, enter today’s date (undo button is in upper left near the Office button) 

  1. Create space and then address the letter to Mr. John Smith, including address information 

  • Highlight the name and address and change the Paragraph spacing to 0 pts (Home/Paragraph/lower right arrow/Spacing After dropdown) 

  1. After the last row of the address, press the Enter key two times and type “Dear Mr. Smith:” 

  1. Press enter two times, then type the body of the letter (from the sample), or copy the text from the file at the link below named Week 3 Cover Letter Text and paste it in to your Word document. 

  1. Change all text to font type Calibri, font size 12pt (select/highlight all text, Home/Font/Font Type and Font Size dropdowns) 

  1. To include your contact information at the top of the page, insert header, using ‘edit header' (Insert/Header&Footer/Header/Edit Header option) 

  • Center align (Home/Paragraph/Center Align button) 

  • Enter Jane Doe, 18pt and Bold (Home/Font/Font Size and Font Type dropdowns) 

  • Create rows for and type the address, phone, and email 

  • Create bottom border in the header using ‘horizontal line’ (Home/Paragraph/Bottom border button) 

  1. You realize the operations manager’s last name is Stanley, not Smith. Use Find/Replace to change all instances of “Smith” to “Stanley” (Home/Editing/Replace) 

  1. Add a closing, "Sincerely yours", and your full name after several (3-4) blank lines. 

  1. Perform Spell & Grammar Check (Review/Proofing/Spelling&Grammar).

  1. Save document, and optionally print.

Challenge: email the resume and the cover letter document to yourself (or to cplcomputers2@outlook.com if you prefer).